June 23, 2018, 10:23 am
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Local nonprofits amplify social impact with NetSuite

by Lourdes C. Escolano

NONPROFITS balance delicately between sustainability through financial efficiency and continued viability through operational productivity. Many nonprofits, passionate to make the world a better place, struggle with simple but mission-critical processes like accounting, tracking and analyzing because of limited manpower, resources and time.

Zuellig Family Foundation, the Philippine Council for NGO Certification and Grupo Kalinangan, Inc. are three nonprofits that have experienced these limitations and have searched for way to help them improve operational efficiency and increase transparency. 

To help them solve their problems Oracle NetSuite Social Impact program now support these three nonprofits. Oracle NetSuite is one of the world’s leading providers of Cloud-based financials / ERP, HR, Professional Services Automation (PSA) and omnichannel commerce software suites. Its Social Impact program makes available free and discounted software licensing to qualified nonprofits and social enterprises. The program also includes Suite Pro Bono, wherein NetSuite employees volunteer their time and expertise to help nonprofits with training and customizations to make the most of the platform. 

To date more than 1,000 nonprofits and social enterprises globally use Oracle NetSuite Social Impact offerings, including Philippine organizations like Coca-Cola Foundation Philippines, American Chamber Foundation Philippines, Cartwheel Foundation, Virlanie Foundation, Microventures Foundation, BagoSphere and Theo & Philo. 

The benefits of the platform are two fold. By eliminating labor-intensive manual work, nonprofits are freeing up resources to better focus on their social missions across the country in such areas as healthcare, education, business development, disaster relief and alleviation of poverty.

For donors regulatory reporting and capacity for informed, data-driven decision that is faster and more precise.

IMPROVING HEALTHCARE DELIVERY WITH LEADERSHIP TRAINING. Zuellig Family Foundation (www.zuelligfoundation.org) has provided local training to improve healthcare in nearly 650 rural municipalities across 32 provinces since 2008. More than 2,000 leaders have participated in ZFF’s training programs, applying their insights to improve healthcare at the local level. 

Based in Parañaque City with 80 full-time employees, ZFF partners with other organizations such as USAID, UNICEF and MSD Merck for Mothers, with funding rising 35 percent since 2013 to $196.8M USD in 2016. NetSuite helped ZFF save an estimated P1.65M in annually and cost avoidance compared to a SAP solution it evaluated before selecting NetSuite, going live in 2015. 

With those savings in licensing, infrastructure, IT personnel and bookkeeper, ZFF is better able to focus resources on improving rural healthcare.

“NetSuite has simplified and facilitated our compliance with reporting requirements by supporting internal controls and providing accurate, real-time reporting with a complete set of audit trails. We have greater accountability and transparency and can generate real-time reports that aid in decision-making,” Wesley Villanueva, ZFF Manager said. 

DRIVING EFFECTIVENESS, ACCOUNTABILITY WITH NGO CERTIFICATIONS. The Philippine Council for NGO Certification (www.pcnc.com.ph), a nonprofit that certifies NGOs as meeting organizational standards for financial management and transparency. 

Created in 1997 by a consortium of NGO networks, PCNC currently certifies approximately 450 NGOs with a “Seal of Good Housekeeping,” based on evaluations conducted by more than a hundred volunteer evaluators on six criteria including mission, goals and financial management. That gives donors confidence that funding will be used for its intended purpose. 

Based in Manila with eight employees, PCNC also helps match NGOs with communities in need, improving local outcomes across the nation. Since going live in 2016, NetSuite has been playing a critical role by giving PCNC new capabilities to track and segment NGOs by mission, regions and other characteristics, helping bring together NGOs and beneficiaries. PCNC also uses NetSuite for automated communications, such as notification emails to NGOs six months before certification expires, and intends to use NetSuite LightCMS for a more modern website. 

“What used to take a day of gathering and aggregating data now takes minutes. We’re saving a lot of time with the ability to generate data very easily and that means less cost and less manual work. We didn’t realize what we were missing with NetSuite. NetSuite really knows how to work with nonprofits” Luis Morales, PCNC Executive Director explained.

ADVOCATING PRESERVATION OF FILIPINO HERITAGE. Grupo Kalinangan, Inc. (www.grupokalinangan.org), an organization founded in 2015 in Makati City, develops and deploys IT tools, services and support systems for local government and grassroots communities for improved cultural heritage management in the Philippines. 

A key focus area for GKI, with five board members and about 50 volunteers, is the use of data exchange, analytics and software such as Arches, an open-source GIS tool to collect and share data, heightening awareness of the importance of Filipino heritage. GKI, being an early adopter of technology, has always embraced modern applications to streamline its own operations. Replacing a free Wave Accounting application with NetSuite, which went live in 2016, helped GKI save time and money in managing financials, preparing annual reports, and improving transparency for donors and in government filings. 

Despite Grupo Kalinangan’s initial concern that NetSuite would be too complicated, the system has proven to be easy to use, especially with the training provided by Suite Pro Bono volunteers over a six-week period. As a more cost-efficient organization, GKI can put full focus on heritage without needless overhead.

“We’ve definitely improved our processes with NetSuite and its capabilities,” We can focus on the most important things for our organization without getting bogged down by problems and complicated financial processes. NetSuite does the work for us,” Karl Aguilar, Corporate Treasurer, Grupo Kalinangan commented.

To learn more about NetSuite Social Impact, please visit www.netsuite.com/socialimpact.
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